Boost Your Direct Mail Response With the Right Business Envelopes

There is no business that works without filling out paperwork. Most of the paperwork, bills, and other important documents are kept or sent to clients and partners via packaging called business envelopes.

While the contents of an envelope are the main thing, the importance of the envelope, however, cannot be ruled out. That’s because envelopes play their fair share of roles in making the first impression on the recipient.

Depending on the design of an envelope, that impression can be a good one or a not-so-good one. That is why the design of business envelopes must be spot on. After all, the fate of the content in it depends on it.

That’s the fate of whether the receiver opens the envelope and checks out what’s in it. Or where they throw away the whole thing onto a pile of office papers. It’s safe to say everything depends on the envelope.

Therefore, when it comes to setting up your business communications, business envelope design is the first thing you must start with. It is your responsibility as a business owner to make sure that your business envelope design influences the receiver into making the right decision.

This will be beneficial for your business’ success in the long run. That is why we will talk about business envelopes in this blog, including their types, use cases, and sizes.

So, without any further ado, let’s get right into this.

What are Envelopes?

Just about everyone knows what an envelope is. However, there is a very small chance that some people might not know what it is.

And that is thanks to the world going all digital and emails becoming the primary means of delivering mail or documents.

So, to bring the cat out of the bag, envelopes are a form of paper packaging. They serve as a protective covering for sending paperwork.

More so, business envelopes are mainly considered a means of delivering mail or important business documents.

These paper containers are flat and rectangular in shape, most of them anyway. They are used to enclose papers, letters, cards, or other thin items. Envelopes have a flap that can be sealed with adhesive to secure the contents.

As for their existence, envelopes go as far back as the ancient civilizations of Mesopotamia, Egypt, and China. They have been used ever since then.

Why Should You Use Business Envelopes?

 

There is nothing more telling than handing out an envelope containing what seems to be a pretty important business document.

And that feeling of importance can never be replaced by sending out an email. But that is not all, as there are a handful of other benefits to using business envelopes.

Therefore, below are some reasons why you should use these are as follows:

Keep the Classic Essence Intact 

If you have been living under a rock, then you should know envelopes have always been the way of delivering documents.

But more so, they evoke a feeling that is reminiscent of the old times. It’s a gesture that feels more personal.

And that means a lot in a time where everything is sent through emails and text messages. Therefore, receiving a paper envelope creates an experience that feels real, something an email can’t do.

On top of that, it keeps intact the timeless traditions of professionalism and formality. This essence is what emails, or any other tech for that matter, lacks.

Envelopes, especially the ones printed with a logo or address, point out that the stuff inside is official and important.

Simply put, envelopes maintain the classic essence of business etiquette. They are a standard of credibility that has existed for so many decades.

Stand Out From Your Competitors 

The world of business is getting crowded and crowded as the days go on. That is why you must make your business stand out from the crowd.

For that, you will need to be on the front foot and always think of ways your company can improve its offerings.

More so, your company must provide better value than the competition. But if there’s one area where you can truly get an advantage over your competitors is by nailing your business card design.

While others will overlook business envelopes with logos, thinking of them as an unimportant thing, you should not take them lightly.

Remember, every business inquiry or dealing starts with some paperwork, which more often or not is delivered in an envelope.

And like all things in business, the first impression is the last impression. So, make it count with your business envelopes.

Make It Your Brand’s Signature

Every company has some sort of signature that is unique and synonymous with its brand image. Custom business envelopes reflect your company’s brand identity and attention to detail.

More so, they convey a very bold message that your company is all about legacy. Building a brand reputation and having a signature is what businesses strive for.

So, an envelope that is designed to a T gives you the chance to make it your brand’s signature. Not only will it help you stand out from others, but it will also make your brand instantly recognizable as soon as someone sees your business envelope.

Remember the Hogwarts envelope with the Hogwarts crest on top and a red seal containing the Hogwarts acceptance letter inside? As soon as a lucky receiver saw the envelope, they were thrilled and full of joy.

More so, they knew right away that something special was in store inside the envelope. So, just like that Hogwarts envelope, you can make your business envelope just as iconic.

And how do you do that? Well, when you make it your brand’s signature, the envelope becomes instantly recognizable.

And just like the young wizards and witches, your clients can also be over the moon by just seeing your envelope.

Enhance Connections and Boost Engagement

While sending papers and documents is the main point of your business communications, the manner in which you send them should also matter.

And the manner of delivering via envelopes forges a bond with your clients. By just using printed business envelopes to deliver papers to clients, you enhance their experience.

More so, you improve the client’s connection with the brand as well. Also, an envelope that looks spot on in terms of design is more likely to be opened by a person compared to just letters without any design.

Look Professional

Envelopes make your company look professional, it’s as simple as that. Personalized business envelopes send out one clear message, that your company knows its stuff and knows how to do it right.

While many companies look to impress clients, they somehow overlook a tiny detail. And that detail is an envelope.

However, in the bigger picture, this small detail is what leads firms to greater things. As you know, nothing is more important for a company than to look professional.

Every company wants to look credible and trustworthy. After all, these three things are what determines a company’s position in the market.

So, when a company uses an envelope, it sets the tone of professionalism right away. It lets the customer know that you mean business and take things seriously long before they open the envelope and find out what’s inside it.

Types of Envelopes and Their Uses

While we have discussed what business envelopes and what they are used for, there are other types of envelopes as well. More so, those types of envelopes are used for various different purposes.

Therefore, let’s look at some of the other types of envelopes as well:

Catalog Envelopes

 

Catalog envelopes are also known as open end envelopes. These types of envelopes are equivalent to mega shopping bags.

That’s because they are big enough to fit anything in them. However, as the name suggests, catalog envelopes are used to keep catalogs as well as magazines and other oversized papers.

The reason for their huge size is that magazines are pretty hard to fold and doing so would most likely crease it or worse damage it. Therefore, these envelopes keep magazines and other huge pieces safe from that.

More so, their closure is on the smaller side and their flaps are closed with a tie, a seal sticker, or a clasp, depending on the size of the envelope.

Just like the sizes, the colors of catalog envelopes also vary depending on the pieces needed to fit in them.

Booklet Envelopes

Booklet envelopes are quite similar to catalog envelopes in terms of size. However, the only difference is that these types of envelopes have a closure on the long side as opposed to the catalog’s smaller side closure.

What this does is that it gives booklet envelopes a larger flap that can be closed using sealed stickers.

These envelopes are also called open size envelopes. And just like catalogs, these envelopes are used to mail out oversized documents, and pieces or a few of them in one envelope.

However, they can carry more pieces than catalog envelopes due to their larger closure and nature.

Coin Envelopes

Ever wondered how people used to send money back in the day when online transactions didn’t exist to wire money?

They did so by using coin envelopes. Yes, that’s right, a heavy-duty paper envelope strong enough to hold the weight of coins.

More so, people use these envelopes to carry small items like screws, thumbtacks, and various other items. Coin envelopes are used by various industries today for storing different items.

Their sheer heavy-duty nature allows them to hold items with substantial weight without tearing them apart. More so, coin envelopes come in different sizes to meet different kinds of kinds as well.

Security Tinted and Window Envelopes

These days there are not many safe ways to send paper mail. However, there is one secure way to send sensitive information by mail.

And that is through using security tinted and window envelopes. Banks, hospitals, and companies use types of envelopes.

They use tined envelopes to deliver documents like financial documents, personal and medical information, and bank checks.

Security tinted envelopes offer added privacy with windows. This helps provide a clear view of the delivery address.

By doing so, it makes sure the envelope is delivered to the right address and not the wrong one. However, you must make sure you know how to address business envelopes. More so, these types of envelopes come in standard sizes.

The security tinted standard size envelopes feature a single window. However, it also comes with double windows. That way, you can choose the envelope you like the best for your needs.

Size Guide for Envelopes

We know you must be wondering what size are business envelopes. That is why we will look at the sizes of all the envelopes we have discussed so far.

Business and Security Tinted Envelopes

Here is the normal envelope size for the business envelopes as well as security tinted envelopes:

Catalog Envelopes

The regular envelope size for catalog envelopes is as follows:

Booklet Envelopes

The size chart for the booklet envelopes as well as the insert is as follows:

Coin Envelopes

The size of coin envelopes depending on the envelope number is as follows: 

Why Choose Webnhubs to Design Business Envelopes?

As we have covered throughout this blog, it is all about making your business envelope design look spot-on.

So when it comes to designing business envelopes, there are not many design agencies that can do a better job than Webnhubs.

Webnhubs is a full-on design firm that has a team of skilled and creative designers. They offer Envelope Design Services for businesses looking to stand out from the competition with their envelopes.

We know the design trends, and we know what’s in and what’s not. That is why we will design a business envelope that looks modern and professional.

We want your business envelope design to impress your clients so that when they see it, it makes them want to open it right away.

So, partner with Webnhubs and design an envelope that takes your mail delivery experience to a whole new level.

Closing It

That is all folks! Much like an envelope, we will now wrap this blog up. We hope that the business envelope types as well as the use cases and sizes we talked about in this blog can help you tailor your envelope. As we mentioned, your business envelope is an extension of your business and must reflect your brand image in every way.
That is why its design needs to be perfect at all costs. And if you need someone to design your business envelope, then you can consider Webnhubs for the job. Their team is the master at designing stuff and they have the skills and experience to back it up. So, what are you waiting for? Design your business envelope and start mailing papers.